Under California law, private employers with 100 or more employees (with at least one employee in California) are required to submit a report with aggregate pay data to the Department of Fair Employment and Housing (DFEH) with information about their employees’ gender, race, and ethnicity in various job categories. The report will cover the previous calendar year of 2021.

The DFEH has updated its Pay Data Reporting guidance for the 2021 California Pay Data Report and set the reporting deadline for April 1, 2022. There are a number of key differences in this year’s reporting requirements.

There are 5 key changes to the 2021 California Pay Data Report:

• A New Due Date:

The 2021 Pay Data Report is now due on April 1, 2022.

• Updated Pay Bands:

The Bureau of Labor Statistics has updated the wage intervals (aka pay bands) from those used in last year’s collection. A chart with the updated values can be found on page 6 of the Pay Data Reporting User Guide. A link to this is located below.

• A New Registration Process:

The Pay Data Reporting process for the 2021 Report has been updated and now includes 2 major components – registering the individual completing the Pay Data Report, and registering the employer.

• A New Interface to Upload Data:

For this year, Section I: Employer Information is provided through a series of on-screen questions. The Section II: Establishment Information & Employee Detail is still provided by a data upload file (it may also be completed manually within the Portal).

Last year, the uploaded data included both Section I: Employer Information and Section II: Establishment Information & Employee Detail data.

• New Reference Materials:

The Pay Data Reporting reference materials have been updated for the 2021 Report:

• User Guide - https://www.dfeh.ca.gov/wp-content/uploads/sites/32/2021/01/CA-Pay-Data-Reporting-User-Guide.pdf
• Frequently Asked Questions - https://www.dfeh.ca.gov/paydatareporting/faqs/

For more information about California’s 2021 Pay Data Report, please visit the following link:

https://www.dfeh.ca.gov/paydatareporting/

At the federal level, the annual EEO-1 Component 1 Report deadline has been extended until May 17, 2022.

For more information about the federal EEO-1 Component 1 Report, visit:

https://www.eeocdata.org/eeo1

California Payroll has a California Pay Reporting Utility to assist with this state filing requirement. Click here to check out more about this program, or learn more about our robust reporting software.

Legal Disclaimer: California Payroll is not engaged in the practice of law or wage and hour advice. This document provides general information and should not be construed as providing legal advice. This material is made available for informational purposes only and is not a substitute for legal advice. Please review all applicable laws and with legal counsel and/or your tax advisor.

www.californiapayroll.com